The following requirements apply to all development-related presentations before City Boards and the City Commission and are intended to ensure consistency, transparency, and technical compatibility for all public meetings.
Submission Timelines: Presentations must be submitted to the assigned project planner by 5:00pm at least 3 business days before the scheduled meeting date.
Monday Meeting = Wednesday prior to meeting
Tuesday Meeting = Thursday prior to meeting
Wednesday Meeting = Friday prior to meeting
Thursday Meeting = Monday prior to meeting
Development Services Management Group (DSMG): Presentations must be submitted to the assigned project planner by noon the day before the scheduled meeting date.
Submission Method: All presentations must be submitted electronically by direct email to the assigned project planner. File transfers via cloud storage (e.g., Dropbox, OneDrive) must include download access without password restrictions.
File Format and Technical Specifications
- Accepted formats: PowerPoint (.ppt or .pptx) or Adobe PDF (.pdf).
- File size limit: 25 MB unless otherwise coordinated with the assigned project planner.
- Screen format: 16:9 widescreen recommended for optimal display.
- All images and graphics must be embedded; linked files will not display.
- Videos or animations must be pre-approved by staff and embedded in the file.
Content Requirements, as applicable
- Cover slide with project name, file number, and meeting date.
- Context images (aerials, site photos, street views).
- Site plan and key development data (zoning, land use, size, density, etc.).
- Architectural elevations, sections, and renderings as applicable.
- Landscape plan highlights (if applicable).
- Summary of requested actions, including required findings and how the request meets the LDR.
- Relief Requests: Requirement vs. request, and review of criteria for action.
- Applicant’s concluding slide summarizing benefits, compliance points, or responses to staff comments.
Presentation Time Limits
- Standard time allotment: Maximum 10 minutes per applicant presentation unless otherwise allowed per the Board rules or approved request for more time.
- Time includes all speakers for the applicant team.
- Rebuttal time, if granted, is at the discretion of the Chair (and typically does not exceed 5 minutes.)
Presenter Protocol: Only the applicant, authorized representatives, or designated agents may present. All presenters must state their name, address, and professional affiliation for the record. Laser pointers or personal devices may not be connected to City equipment.
Failure to Comply: Presentations not meeting these requirements may be excluded from the meeting. City staff is not responsible for formatting errors, missing content, or technical failures resulting from late or noncompliant submissions.
Updated: August 18, 2025
